What is Peppol and
Why Does It Matter?
Peppol is a universal framework designed for the cross-border exchange of electronic business documents. It encompasses a comprehensive set of rules and technical specifications to standardize electronic business document formats and transmission methods.
Peppol’s advanced framework has led many countries worldwide to adopt mandatory e-invoicing regulations based on its technical foundation.
For any organization engaged in cross-border operations, Peppol connectivity is a crucial requirement for both business efficiency and regulatory compliance.
Peppol: Simplifying E-Invoicing
With Peppol, you can send invoices to the government portals (ZRE or OZG-RE) through the Federal Government's web service or any Peppol Access Point of your choice. Peppol isn't limited to invoicing the German Federal Government; it's versatile enough for any business, from solo entrepreneurs to large enterprises. Registration on a certified Access Point is quick and easy, allowing you to send your invoice within minutes.
Submitting e-invoices via Peppol There are three different ways to submit e-invoices using Peppol
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Using an existing Peppol Service Provider
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Using the Federal Peppol Web Service
3
Using Your Own membership of OpenPeppol and Setting Up Your Own Peppol Access Point
How Does Sending and Receiving Documents via Peppol Work?
Peppol facilitates the seamless exchange of electronic documents between senders and recipients.
To utilize the Peppol network, both parties require an access point.
Sending Invoices
The invoice sender submits their invoice to an access point, which then uses the Peppol receiver ID to connect to the recipient’s access point
Receiving Invoices
Once the e-invoice reaches the recipient’s access point, it becomes available to the recipient
Submission Portals
The invoice submission portals, ZRE and OZG-RE, are linked to the recipient's access point (typically the authorities).
​Within these portals, the buyer reference is used to route invoices to the appropriate authorities.
Supplier Setup
After suppliers register their customers' Peppol receiver ID with the relevant submission portal and activate Peppol, they can send e-invoices through Peppol to these portals. The connected authorities can then retrieve and process the submitted e-invoices from their submission portals in their systems as usual.
Goals of the Peppol Network
Peppol strives to create a unified and interoperable standard to facilitate cross-border public procurement. Utilizing the Peppol platform, businesses and governments can effortlessly exchange various documents such as invoices, purchase orders, shipping notices, and price catalog
Enhance Interoperability
Strengthen the interoperability of electronic procurement in the public sector, enhancing transparency in interactions between private companies, administrations, and public entities.
Automate Business Processes
Optimize and automate business processes for both public and private sectors, minimizing manual effort and boosting efficiency.
Boost Competitiveness
Enhance the competitiveness of businesses, especially SMEs, within a global and transnational context.
Seamless Integration with Melasoft’s Peppol Access Point
Connect your financial software directly to the Peppol network with Melasoft’s Peppol Access Point.
This integration allows you to keep your existing invoicing or invoice-receiving processes intact while ensuring that your invoices are sent and received through the secure and dependable Peppol network.
Secure and Closed Network
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Peppol is a secure and closed network, ensuring the safe exchange of sensitive financial data.
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The identity of all network affiliates is verified, ensuring that your recipient’s invoices are genuine and reducing the risk of invoice fraud.
Enhanced Financial Insight
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Linking Peppol to your bank account allows for the automatic matching of outgoing and incoming invoices.
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This provides better insight into your company's financial situation.
Automated Invoicing Process
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Peppol allows for the complete digitization of invoices, enabling automatic processing in your invoicing software.
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E-invoices in the UBL standard are automatically read correctly, eliminating the need to retype data and preventing human error during processing.
Speed and Efficiency
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Peppol is fast, with invoices being received by the recipient within 10 minutes of sending.
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Combined with automatic processing, this significantly saves time.